A Company of Wolves

In November 2015, the Managing Director of Wolverhampton Council, Mr Keith Ireland, gave his considered verdict on Freedom of Information:

The vast majority of requests come from media across the country, be that the BBC, local media, or media in general. They come from people who are out to create trouble for councils and students who are too lazy to do their own research. Others come from big companies who can’t be bothered to look up the data and want to know when contracts are on for re-evaluation. It is a really costly exercise. The original principal (sic) of FOI is not what is happening in reality.

Although the council has previously estimated that it cost them £199,200 to process last year’s FOI requests, Mr Ireland told his council’s scrutiny committee that the cost was more like £500,000.

Mr Ireland is no stranger to the expensive burdens of running a modern local authority or FOI requests designed to make trouble for councils. In July 2011, while he was acting as an interim Big Cheese at Northumberland Council, an FOI request made by a local councillor revealed that his services had cost the council £131,600 in six months, a rate of £1175 per day. It’s possible that the consultancy firm Gatenby Sanderson (currently recruiting the new Information Commissioner) might have trousered some of that money, but Mr Ireland was apparently not pleased by the revelation, sending a “scathing email” to the councillor in question.

Mr Ireland is clearly keen for a debate on the costs of council activities, so I decided to dust off a favourite old FOI request – how much money does Wolverhampton spend on FOI staff, and how much does it spend on PR? FOI and PR are a good match – both are concerned with delivering information to journalists and the wider public, both are delivered by a small core of dedicated staff, but involve a huge variety of council officers on occasion, including senior officers. There are two main differences: FOI is statutory and PR is not, and while many happily participate in PR (here’s Mr Ireland involved in a completely pointless photo-op marking his appointment at Wolverhampton), they resent FOI.

This is what I asked for:

For the most recent financial year for which figures are available, the total number of staff working on public relations and communications, and the total salaries paid to those staff. I do not want to request a breakdown of the figures per member of staff.

For the most recent financial year for which figures are available, the total number of staff working on freedom of information, and the total salaries paid to those staff. I do not want to request a breakdown of the figures per member of staff.

You can pick apart the way that I phrased it, but one thing you cannot deny: the two questions are the same. However you interpret the first question, you must interpret the second one in the same way. FOI and PR are not done simply by those who have FOI or PR / communications in their job title. All sorts of people get roped into both activities – the Leader of the Council will even stand outside the Council offices to shake Mr Ireland’s hand. So even if you read that question and think “I have to tell this guy about all the extra work FOI involves, even though it’s not what he’s asked for”, you’d surely have to think the same for the PR question.

There are two possible answers; either Wolverhampton gives me the total salaries of the PR staff and the FOI staff, or they assume that I want to know the total cost of both activities, given that I have asked for both activities in exactly the same way. It would be really weird if they gave me the total salaries for the PR people, but made an assumption based on absolutely nothing in my request that I wanted the total cost of FOI compliance.

But that is what they did.

The PR answer was:

For the period 2014/2015 there were nine people working on public relations and communications with a combined annual salary of £431,062.

But the FOI answer was

The total estimated cost of responding to Freedom of Information (FOI) requests in 2014/15 was £490,000. This comprises an element of process management and administration and is based on six people working on FOI requests for a percentage of their time. This figure also comprises an assessment of respondent time across the organisation based upon the number of requests received last year (1245) broken down into categories of complexity; but does not include any costs associated with Councillors or Strategic Directors.” Several paragraphs follow about how they cannot be any more specific about the total costs for all the process management and administration I didn’t ask about. The effect, needless to say, was to ensure that the FOI figure was higher than the PR figure, and perhaps coincidentally, it was remarkably close to the £500,000 figure brandished by Mr Ireland.

Needless to say, I asked for an internal review, pointing out that they hadn’t answered my question, and asking why it was that they had approached my two identical questions in two completely different ways. I didn’t expect them to say “We deliberately massaged the figures so that you wouldn’t be able to say that our Managing Director moans about FOI while spending double on PR”, though that would have been fabulous. Instead, I was told that the Council assumed my “focus” was on the “total cost of overall compliance with the provisions of the Act“. The reviewer said that “the actual answer to your query based upon your most recent email” was £242,280, a little under half the figure for the PR staff. The implication that somehow they only realised what my original request meant when I explained it to them bears no scrutiny at all.

If I had wanted the total cost of overall compliance with FOI, I would have asked for, I don’t know, the total cost of overall compliance with FOI. I asked about staff “working on freedom of information” – even if an estimate of the total costs of all the people who might get involved in FOI was available (an estimate I wouldn’t handle with gloves on), it was plainly not what I had asked for. If there had been any doubt about what I wanted, they could have asked for clarification at the outset, something which the reviewer begrudgingly acknowledged when I emailed them again.

There are various arsehole things I could do at this point – complain to the ICO, do a meta-request to see all of the correspondence that led to this,  dig deeper into how the additional £247,720 was calculated, or even ask how much it cost to stage this surreal crossover of weather warnings and football mascots – but I have my answer, so I am done. As is usually the case, PR is given a higher priority in Mr Ireland’s council than FOI, so I don’t care what he says about FOI and neither should you. PR is what the organisation wants to tell you; FOI is what you want to know. FOI is the law. The only other thing that I can say is that he cares so much about the expense associated with FOI, maybe Mr Ireland should ensure that his Council answers reasonable questions first time round, rather than making people ask twice. Imagine the savings.

Don’t ask, don’t tell

As a secretive committee of slightly unappetising characters attempts to cut the FOI Act down to size, the voices ranged in favour of the legislation is bewilderingly wide, from The Sun to Reprieve. Relatively few people have put their head above the parapet to put the case for less FOI, but one brave example is Paul Greatrix, the Registrar of the University of Nottingham. Admittedly, Mr Greatrix doesn’t have much to say beyond a list of requests that he feels were inappropriate, along with the inevitable reference to Tony Blair’s regrets about introducing FOI in the first place, but nevertheless, it’s a rare and so notable experience to see someone properly giving FOI a kicking.

I feel some sympathy for the secrecy brigade, as Blair is one of the few well-known names willing to repudiate FOI in public. When the only people you can pray in aid are Jack Straw, David ‘furring the arteries’ Cameron and the nameless Foreign Office civil servant who thought that FOI was ‘sand in the machinery’, it’s not easy to find an acceptable champion to rally behind. For myself, if the best you’ve got is a shop-soiled ex-PM who earns his living advising various unpleasant dictatorships, you might be better looking for some hard evidence instead of celebrity endorsements.

It gets worse. Greatrix invites the reader to sympathise with his frustration at a list of requests which “makes you question the benefits of this particular piece of legislation”. There are a few niche ones: I can’t imagine that the answer to ‘Number of ice cleats bought over 3 years and number of accidents due to icy/snowy conditions’ echoed resoundingly through the East Midlands. The number of registered library users is equally unlikely to rival to MPs’ expenses or the NHS Risk Register in terms of its significance.

However, every other request on his list is a matter of some legitimate interest, and many of them would be of genuine concern to students, staff and the wider public. Greatrix cites a litany of spending choices that he does not want people to ask about: electrical work, art for university buildings, Christmas parties, garments (who for and why?), and buffets and “banquets”. There is a debate about whether Universities should be subject to FOI given that they are not wholly funded by the public sector, but as successive governments have increased the amount paid by students for their university education, the idea that what that money is spent on should be off limits is ridiculous. I’m not suggesting that universities shouldn’t buy art or have Christmas parties – but why would it be inappropriate to ask how much was spent on them, or on gowns for senior staff?

The role of a university registrar normally involves the management of student records, so the list of shame also includes an applicant who had the temerity to ask about the University’s compliance with Data Protection subject access timescales. Needless to say, Mr Greatrix also objects to people asking about the number of FOI requests received, and whether they were dealt with on time as well.

Universities are supposed to be places of study and research where ideas are explored and tested, so there is a double irony in the fact that people apparently shouldn’t ask which websites have been blocked by the University – ‘don’t ask us about the things we don’t want you to look at’ doesn’t  sound like a way of encouraging the kind of debate for which universities are supposedly famous, but maybe I’m just old fashioned. He also seems to against revealing the costs of catering to religious groups of several different kinds through the provision of prayer rooms and chaplaincy. As an atheist, I am amazed that legitimate questions about how religious groups are treated are supposedly off limits.

Perhaps most surprising of all, essential information about the relationship between the university and students is – according to Mr Greatrix – not fit for disclosure: examples include drug testing of students before exams, legal action taken against student protestors and astonishingly, the number of examination scripts lost over 5 years plus resolutions and compensation. It is here that I can wholeheartedly agree with one aspect of the piece: I do not think that people should be using FOI to get access to this information because I think the University should be obliged to publish it.

Remarkably, Greatrix even wants to keep the number of deaths on University property a secret. I’m not suggesting that there should be deaths league table for universities, but then again, I’m not going into tens of thousands of pounds worth of debt to attend one.

Many FOI officers will look enviously at the final flourish of Greatrix’s piece – the hilariously low numbers of requests that his university receives and which have prompted his complaint (a positively satirical 52 in 2005, rising to the adorable less-than-one-per-day that was received in 2014). The other remarkable feature of the article is that most of the cited requests are for hard facts that will either exist (and so could be found and disclosed) or which will be spread across the institution in bits, and so a competent FOI officer would probably be entitled to refuse as breaching the cost limit. I don’t believe that a single request would be subject to an exemption. None of them represent the real difficulty of FOI – the trawl for emails, notes and frank internal discussions that (although I think should be released) are clearly more of a challenge.

Of course, I will probably be dismissed as being part of the “vested interest” or FOI ‘salariat’ for being rude enough to earn about 10% of my living (and falling) from FOI courses. I’m happy to be pushed to the sidelines when every national and local newspaper is united in FOI’s support. In the meantime, and not for the first time, I would like to draw Mr Greatrix’s attention to the famous Streisand Effect, whereby trying to keep something secret makes it better known. FOI has an equivalent phenomenon, in that those who complain most loudly about answering FOI requests tend to get nothing but more FOI requests. I will not be troubling the University with any questions, but I would be surprised if others do not pick up the gauntlet.

The price of everything

Just as the switch of FOI ownership from the Ministry of Justice to the Cabinet Office happened on a quiet Friday, the government’s latest salvo in its war on Freedom of Information is similarly unheralded. The Ministry of Justice has quietly announced a consultation into changes to fees for appeals to the Information Tribunal. They are summarised (and I first heard about them) in this post on the Panopticon blog. Put simply, it will cost £100 to apply for an appeal, and £500 to get an oral hearing.

Fees for appeals favour organisations. They are biased against the public interest. They are an idea dreamed up by scoundrels with something to hide. They should – they must – be opposed by anyone who believes in holding government to account. The ICO makes bad decisions, and applicants need somewhere else to go. For every misconceived appeal, there are dozen good ones.

There is a strong case to be made against this; Christopher Knight has made a good start, and I imagine other bloggers will pile in soon enough. I might well return to the subject myself. But earlier today, I rather quixotically tweeted that I would pay the £100 for 5 other people’s appeals every year if the measure went ahead. Much of what I say on Twitter is an exaggerated, overhyped version of my true self. However, on reflection, I realised that I meant it and I should do something to prevent myself from backing out. I don’t want this measure to go ahead but if it does, here is something I can do. I make significantly less money out of FOI training than some people think I do, both as a proportion and as a total, but nevertheless, I’ve made my living out of FOI and DP for 15 years, and I should put something back in.

Therefore, I make this personal commitment. Assuming that the fee to appeal is £100, I will pay for five appeals every year. Hopefully others will join me in this, and we can set up some kind of process to handle it, with reasonable criteria. Don’t get me wrong: this should not be necessary. FOI applicants without £100 to spare should not have to resort to charity. But we must not have a situation where poor decisions can only be overturned by the well-off. If this malignant gesture is not seen off, I want to put my money literally where my mouth is and defend the public’s ability to ask awkward questions. I’m not committing to backing oral hearings, especially on my own, as I’m sceptical about how much good they do and I’m not made of money. I can help five people or one with the same money; it’s not a complicated calculation.

I tweeted my criteria earlier, and though I may want to finesse them slightly, this is where I am at. I will fund the £100 application fee of five appeals as long as:

1) the applicant plainly cannot afford the £100 (I’m not talking about means-testing, just anyone who can make a good case)

2) the request is plainly in the public interest (i.e. not just banging on about a subject that only interests them)

3) the applicant is not a dickhead (innocent face)

Admittedly, this rules out a few high-profile applicants from the get-go (HI THERE!), but this is precisely why access to the Tribunal should not be governed by the whims of dilettantes such as myself.

In conclusion, therefore, I want to ask anyone who reads this blog to do two things. Firstly, as Christopher Knight’s blog as already asked everyone to, please respond to the consultation. Make a forceful argument about why this should not happen.

Secondly, if the changes go through, ask yourself if you have the money to spare to sponsor FOI appeals for those who do not. I am not so well-to-do than I won’t notice that absence of £500 in my bank account, but it’s a price I am willing to pay. Are you in a similar position? Will you help me to set up and run some kind of application process? This might sounds defeatist, but I would like the Ministry of Justice to know that if they pull this off, embarrassing appeals will still go forward. Government decisions will still be overturned. FOI will still work its awkward, inconvenient, disruptive magic.

If at any point, you decide you’re interested, let me know.

Hunting the snark

There isn’t any legal requirement to publish a clear public link, explaining how to make an FOI request, but it is obviously in the interests of both applicants and the organisation. The applicant knows where to go, and the organisation directs requests into the hands of those best placed to answer them properly. If there is any organisation that could be relied on to showcase its transparency, it would surely be the Information Commissioner’s Office. So how hard is it to find their FOI email address?

Start with the front page. Have a look. Go on.

Did you find it? I can find two ways to get to the ICO FOI page, and both of them take four steps. If you’re lucky, you guess that the link is in ‘About the ICO’ at the top of the page.

Page 1 copy 2

Then you choose ‘Our Information’, because it’s really obvious, right?

Page 2 alt

Now you’re on a roll. On the next page, they actually mention requesting information. They don’t actually say ‘Make an FOI request to us’, but really, is it good taste to say ‘FOI’ in mixed company?

Page 3 copy

Yes, it’s on the far side of the page, but I’m here. I can see it. I can almost taste it. Except even when I click on ‘Request information from us’, I have to read THE WHOLE BASTARD PAGE TO GET THE EMAIL ADDRESS.

Page 4 copy

BONUS SECTION. If your psychic powers deserted you, and you didn’t guess that it was in ‘About the ICO’, there’s another way in. It starts ‘Contact Us’ right at the bottom of the front page, then ‘Access information about us’, then the last two pages as before.

Page 1 copyPage 2 copyPage 3 copyPage 4 copy

I could have used What Do They Know, but that requires me to have specialist knowledge. It’s not a household name, not yet. What does that leave me with? Some FOI experts are a bit sniffy about the tweeted FOI request. I don’t agree with this on its own terms – many people increasingly see Twitter as an email alternative, and if an organisation chooses to open up the channel, they have to expect FOI requests. But if a public body makes it that hard to find their official email address for FOI requests, they only have themselves to blame. I tweeted the ICO last week to ask them a question which they failed to answer, which is how I came to be looking for their email address. Ironically, if they had just given me a quick tweeted response, they wouldn’t be dealing with the much more detailed request I ended up making.

Ask a Policeman*

A few weeks ago, Lynne Owens, the Chief Constable of Surrey Police, piously weighed in on the perennial debate that FOI is a waste of money: “The irony is the more FOIA requests to be serviced within legislative guidelines the less officers we can afford”. My fellow blogger Alistair Sloan wrote a fine piece about the whole thing at the time.

Various other cops weighed in, including one from my own force, Greater Manchester Police, all of them sceptical about being held to account by the public. No police voices defended the value of FOI very well: all they could see was its cost. Rachel Rogers, a Labour councillor, prospective Parliamentary candidate and failed Police and Crime Commissioner hopeful even dragged out the old chestnut of including the cost of producing information as part of FOI responses, which Owens thought was “an interesting idea” which she would pass on to the relevant officer. Rogers described herself as “leading the field in terms of transparency” during the PCC elections; given that she suggested (even if jokingly) charging journalists for making FOI requests, you can imagine my expression right now.

Having read Owens’ comments, I wondered how much Surrey Police spent on FOI, I also wondered whether there was any evidence that Chief Constable Owens’ determination to divert resources towards providing police officers for the people of Surrey was reflected elsewhere. With this in mind, I made a Freedom of Information request to Surrey Police, asking them how many staff they employ to work full time on answering FOI requests, and how much those posts cost in total. I also asked how many staff they employ working on PR and communications, and how much those posts cost in total. I also asked for the salary of the highest paid officer working on the two areas, but they refused to tell me on the grounds that it would be a breach of the Data Protection Act. I don’t agree with that, but what they did tell me is enough.

Total number of staff working on FOI: 5.8 full time equivalent.

Total cost of those posts: £157,903.46 p.a.

Total number of staff working on PR and communications: 28 full time equivalent.

Total cost of those posts: £1,018,090.58 p.a

The response helpfully pointed out that the 5.8 staff who work on FOI also work on all Data Protection issues, so the actual time spent / cost on FOI is only a proportion of those totals. I suspect that Surrey won’t know what that proportion is exactly, and I’m not going to bother to ask.

These facts do not speak for themselves. They shout until their lungs bleed. Freedom of Information is a legal obligation. Parliament decided that police forces, like most of the rest of the public sector, are covered by FOI. Organisations that exist to uphold and enforce the law should not be so arrogant as to complain about having to comply with the law. Every penny spent on those 5.8 posts is money well spent, in the public interest. As an aside, I found Surrey Police’s FOI process to be efficient, polite and very quick, without too much faff and no unnecessary gold plating. They managed to answer my request, including a justifiable request for clarification, within two weeks: 10/10, would FOI again.

PR and Communication is not a demonic evil, but it is not a statutory obligation. A police force is not obliged to have a PR operation: its size is dictated by force policy and inclination. Forces have decided that PR activities and campaigns (some of them idiotic and probably illegal) are part of their duties, but that’s a choice they’ve all made. Somebody sensible has to answer the phone when journalists want a statement; somebody articulate has to deal with the press when something big happens. These things are unavoidable. But most of Surrey’s 28 PR people will not be deployed on such things, and at least of some of Surrey’s PR work will be avoidable and unnecessary.

FOI is people asking for information, not waiting dumbly to hear what their police force wants them to know. If Surrey, or other police forces or public bodies, want to complain about waste, they should drive down the costs of PR first. If they want to say how much each FOI request costs, they should do the same for every pointless press release, every tweet, every twee photocall. As long as her force spends more than five times as much on PR as it does on FOI, Chief Constable Owens has no right to complain about the costs of transparency.

 

 

*Just for all you Will Hay fans out there